IT Procurement Intern, Copenhagen, Denmark

Background information - ITG
The UNOPS Information Technology Group (ITG) unit is focused on innovation and h...
The UNOPS Information Technology Group (ITG) unit is focused on innovation and harnessing cutting-edge technology to deliver solutions to UNOPS that truly address business needs.

Working with UNOPS IT Group is a unique opportunity to deliver systems to users around the world - making an impact on development and solving practical problems for the UNOPS workforce and thereby help people build better lives and countries achieve peace and sustainable development.

ITG’s goal is to provide greater effectiveness, efficiency, and differentiation to UNOPS products and services. UNOPS IT Group is responsible for architecting, designing, delivering, and managing all UNOPS IT infrastructure and business applications. The unit includes Enterprise Architects, Business Analysts, Solutions Designers, Developers and QA Testers from all around the world who are based primarily in Denmark and Thailand.

Background Information - Job-specific
In order to increase its impact in the world, UNOPS is embarking on a Process In...
In order to increase its impact in the world, UNOPS is embarking on a Process Innovation and Digitalisation journey. The PID Programme is expected to last four years. Working closely with the UNOPS Information Technology Group (ITG), it will simplify the processes through which UNOPS delivers support in more than 80 countries, and introduce digital technologies and solutions to support the work of frontline teams and partners. It will also improve UNOPS’ collection and use of data, capacity for foresight, capacity for planning, knowledge management, and reporting.

The ITG Project Management and Support office acts as Project Management/Project Support office for both ITG and the PID Programme. We are seeking an enthusiastic and detail-oriented intern to join our team and primarily support various procurement activities, assist in procurement documentation, license management, market research, and data analysis. This role offers an excellent opportunity to gain hands-on experience in IT procurement processes.

Functional Responsibilities
Reporting to the ITG Contract Manager, the intern will amongst other things perf...
Reporting to the ITG Contract Manager, the intern will amongst other things perform the following functions:

1. Assist in Procurement Processes and Documentation

• Assist in the preparation, processing and maintenance of procurement documents, including bids and offers, purchase orders, invoices, and notes to file.
• Assist in the preparation of small procurement exercises such as shopping notes and expense reconciliations
• Assist in the preparation of reports, solicitation documents, and contracts
• Ensure accuracy and completeness of procurement records and documentation.
• Assist in systematic filing and management of procurement documents across designated folders and directories, ensuring optimal organization and compliance with audit trail requirements.
• Contribute to maintaining an up-to-date database of procurement plans and processes, including tracking progress and status of each procurement exercise from initiation to closure.

2. License Management Support

• Provide assistance in the management of software licenses and maintaining overall compliance by tracking license agreements, online subscriptions, user lists, and renewal dates..
• Assist in maintaining an inventory of software licenses and ensuring adherence to licensing agreements.
• Provide support and input in the ongoing development of a Software License Management tool.

3. Market Research and data analysis support

• Conduct market research to identify potential vendors, products, and services relevant to IT procurement needs.
• Analyze market trends, pricing, and product offerings to support informed decision-making.
• Prepare reports and summaries of research findings to assist in vendor selection and negotiation processes.

Competencies
Treats all individuals with respect; responds sensitively to differences and enc...
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
Education The applicant must be pursuing a university degree such as Bachelor, ...
Education

The applicant must be pursuing a university degree such as Bachelor, Masters or Ph.D. (or the equivalent) in Business Administration, Information Technology, or a related field, or have graduated from such studies within three years prior to the application date of the internship.

Experience

• Experience in procurement is an advantage
• Experience in public procurement an asset
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Analytical mindset with a keen interest in data analysis and research.

Language Requirements

• Full working knowledge of English is essential.
• Knowledge of another official UNOPS language is an asset.

Contract type, level and duration
Contract level: Internship Contract duration: 6 months with possibility of exten...
Contract level: Internship
Contract duration: 6 months with possibility of extension up to 12 consecutive months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Information
Please note that UNOPS does not accept unsolicited resumes. Applic...

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel, including interns. Recruitment in UNOPS is contingent on the results of such checks.